Pre-boarding for recruitment & flex

A smooth start for the candidate.
A foolproof process for your team.

A smooth start for the candidate. A foolproof process for your team.

Mobile phones with a flexible work marketplace app from YoungOnes

A pre-boarding tool helps candidates get started faster and in a structured way. They go through all the required steps to be able to start working. From submitting diplomas, certificates and other documents to identification. The system automatically guides this process and monitors progress, so it is immediately visible when someone is ready to start.

In many recruitment and flex organizations, pre-boarding is still not fully automated. Candidates receive emails and phone calls about documents, progress is tracked manually, and recruiters keep checking whether someone is ready to start. Especially in sectors with a lot of regulations, this creates extra work. That makes pre-boarding time-consuming and error-prone, and makes it hard to keep an overview. Yet an efficiently set up intake process is exactly what is needed to place people faster and scale up.

With a smart pre-boarding tool, your onboarding becomes efficient and scalable.

Candidates that can be deployed faster

Candidates automatically go through all the steps needed to get started. The tool shows who is available for assignment and prevents placements from being delayed by missing documents or checks.

Consistent start

Every candidate goes through the same process and receives the same information at the right time. This creates a clear and professional start, regardless of who is guiding the process.

Control over compliance

Grip on agreements
and margin

Control over compliance

Documents, checks and progress are monitored centrally. That way, you can be sure all required information is complete before someone can start and prevent steps from being skipped.

Scalable intake

Whether you let dozens or hundreds of candidates come in, the process remains manageable. Your organization grows without the control burden growing proportionally.

Does the platform provide sufficient added value for the requester, provider, and the platform itself?

Curious how a pre-boarding tool works for your organization?

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Pre-boarding determines how quickly candidates become deployable. By structuring and automating this, you create one clear process in which files are fully complete in no time and your organization can grow at scale.

With more than twenty years of experience in digital platforms for recruitment and flex, we know how intake processes work in practice. We understand which steps candidates have to go through before they can be deployed and that the checks involved vary by organization. That’s why we develop custom pre-boarding tools that fit your systems, way of working and sector.

Smart building blocks

Many parts of pre-boarding recur at different companies: profiles, documents, checks and progress. With reusable building blocks, we develop efficiently and purposefully, without reinventing the wheel every time.

Tailored to your process

We align pre-boarding with your way of working, sector and the regulations. That creates a user-friendly environment that works logically for everyone.

Integrations

The pre-boarding tool connects with your ATS, CRM and much more, so data is automatically transferred. External sources are also possible, think of ID-checks or retrieving data via KvK, DUO or DigiD.

Pre-boarding per level

An easy sign-up or a thorough check? We set up the pre-boarding tool to match the level of control your organization needs.

Smart building blocks

Tailored to your process

We align pre-boarding with your way of working, sector and the regulations. That creates a user-friendly environment that works logically for everyone.

Integrations

The pre-boarding tool connects with your ATS, CRM and much more, so data is automatically transferred. External sources are also possible, think of ID-checks or retrieving data via KvK, DUO or DigiD.

Pre-boarding per level

An easy sign-up or a thorough check? We set up the pre-boarding tool to match the level of control your organization needs.

Smart building blocks

Tailored to your process

We align pre-boarding with your way of working, sector and the regulations. That creates a user-friendly environment that works logically for everyone.

Integrations

The pre-boarding tool connects with your ATS, CRM and much more, so data is automatically transferred. External sources are also possible, think of ID-checks or retrieving data via KvK, DUO or DigiD.

Pre-boarding per level

An easy sign-up or a thorough check? We set up the pre-boarding tool to match the level of control your organization needs.

Smart building blocks

Tailored to your process

We align pre-boarding with your way of working, sector and the regulations. That creates a user-friendly environment that works logically for everyone.

Integrations

The pre-boarding tool connects with your ATS, CRM and much more, so data is automatically transferred. External sources are also possible, think of ID-checks or retrieving data via KvK, DUO or DigiD.

Pre-boarding per level

An easy sign-up or a thorough check? We set up the pre-boarding tool to match the level of control your organization needs.

Because every pre-boarding tool is custom-made, the setup differs by organization. Depending on how you work and your sector, the tool can, for example, include these features.

Profile setup and registration

Candidates complete their profile and enter the information needed to be able to work. Think of personal details, qualifications or skills.

Automatic verifications and checks

Usually manual verifications are carried out automatically, such as ID checks or checks via external tools. The validity period is also tracked to send a reminder for renewal.

Instructions for your first day

Candidates are given all the information they need in advance to get off to a good start. Think of work instructions, practical explanations, or an e-learning module.

Job posting and intake

Clients easily post new requests or vacancies online, including terms, schedules, and rate agreements. Everything is immediately in the right place, without coordination via email.

Submit and check documents

Candidates upload documents such as diplomas, certificates and ID. The system checks whether everything is there and immediately shows which information is still missing.

Evaluating and approving proposals

Candidate proposals are shared and reviewed directly. Approvals proceed structured, including feedback or additional questions.

Progress and status overview

At a glance, you can see where candidates are in the onboarding process. That way, you know right away who still needs to go through a few steps and who is ready to start.