Candidate portal for staffing and temp agencies

More control for the candidate.
Less manual work for your team.

Mobile phones with a flexible work marketplace app from YoungOnes

With a custom candidate portal, you put control with the candidate without losing personal contact. Candidates manage their own affairs in one clear environment. You keep control of the process, from communication to compliance. That creates calm in your team and room for personal attention for the candidate.

Many employment agencies notice that cooperation with clients relies on loose emails and manual follow-ups. Questions are answered individually, hours are checked in spreadsheets, and price agreements are scattered across mailboxes. This takes the speed out of your process, increases the risk of errors, and makes your service vulnerable. And those who lose speed, lose position in the market.

Less manual work, more peace

Recruiters and backoffice spend a lot of time processing data, checking documents, and sending status updates. In the meantime, candidates expect speed and clarity. With one clear process, recurring questions disappear and the work becomes easier to transfer within your team.

Control over compliance and data

Documents, rights and data are organized centrally and securely. With insight into, for example, hours and assignments, you can demonstrably comply with legislation.

Predictable costs

Grip on agreements
and margin

Many (SaaS) candidate portals work with license costs per user. That is clear as long as you stay small, but can increase sharply as you grow or work with multiple teams. With custom development, you pay for what you need and scale up without extra costs per user.

Customization & brand experience

No generic portal, but set up around your brand and way of working. Fully aligned with your processes, candidate experience and tone of voice. This keeps it recognizable, consistent and your own.

Does the platform provide sufficient added value for the requester, provider, and the platform itself?

No generic portal, but set up around your brand and way of working. Fully aligned with your processes, candidate experience and tone of voice. This keeps it recognizable, consistent and your own.

Everything in one place

The portal connects to existing systems. With accelerators where possible and customization where needed, one smart digital core emerges.

Curious what a candidate portal looks like for your organization?

Curious what an employer portal looks like for your organization?

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The candidate portal is the central place where candidates manage their own matters and your team keeps oversight. No scattered emails or documents, no ambiguity about responsibilities. Candidates know where to go. And recruiters and backoffice work from one clear process.

The portal is fully set up to match your way of working and grows with the organization. It forms a fixed part of your service delivery, in which knowledge and processes are safeguarded. This keeps it clear and workable, even when your team grows or is temporarily under pressure.

Freshheads designs and develops candidate portals that simplify processes and support growth. With over twenty years of experience in digital platforms and knowledge of labor intermediation, we build solutions that fit your dynamics: speed, compliance, and personal contact. We choose accelerators where possible and custom work where it makes you unique.

Accelerate where possible

With proven accelerators and integrations, we build quickly and efficiently, without unnecessary custom work.

Customization where it matters

We tailor the portal to your processes, brand and candidate experience. That is where you make the difference.

One ecosystem

No separate tools, but one foundation where systems, processes and users come together.

Ready for growth and change

The portal is set up to be scalable from the ground up. We stay involved to monitor, test and improve, so it continues to move with your organization.

Accelerate where possible

With proven accelerators and integrations, we build quickly and efficiently, without unnecessary custom work.

Customization where it matters

We tailor the portal to your processes, brand and candidate experience. That is where you make the difference.

One ecosystem

No separate tools, but one foundation where systems, processes and users come together.

Ready for growth and change

The portal is set up to be scalable from the ground up. We stay involved to monitor, test and improve, so it continues to move with your organization.

Accelerate where possible

With proven accelerators and integrations, we build quickly and efficiently, without unnecessary custom work.

Customization where it matters

We tailor the portal to your processes, brand and candidate experience. That is where you make the difference.

One ecosystem

No separate tools, but one foundation where systems, processes and users come together.

Ready for growth and change

The portal is set up to be scalable from the ground up. We stay involved to monitor, test and improve, so it continues to move with your organization.

Accelerate where possible

With proven accelerators and integrations, we build quickly and efficiently, without unnecessary custom work.

Customization where it matters

We tailor the portal to your processes, brand and candidate experience. That is where you make the difference.

One ecosystem

No separate tools, but one foundation where systems, processes and users come together.

Ready for growth and change

The portal is set up to be scalable from the ground up. We stay involved to monitor, test and improve, so it continues to move with your organization.

Many candidate portals offer similar features. The difference lies in how it is set up and how well it aligns with your processes, brand, and candidate experience. Depending on the need, the portal includes among other things:

Profile management

Candidates manage their own profile and data in one central environment. Information remains current and accessible to everyone who works with it, without extra manual management.

Communication in one environment

All communication goes through one place. Candidates know where to be and don't miss updates, while recruiters and the back office maintain an overview.

Planning and time registration

Assignments, availability and planning are clear in one place. Candidates can accept or decline assignments, register hours, and submit declarations. Approval and processing are structured and clear.

Inzicht & Analytics

In addition to insight into assignments and hours, the portal provides data on lead time, drop-offs, and channel performance. This makes it possible to focus specifically on quality, speed, and satisfaction.

Job posting and intake

Clients easily post new requests or vacancies online, including terms, schedules, and rate agreements. Everything is immediately in the right place, without coordination via email.

Documents & compliance management

Documents are delivered and viewed securely, with proper rights and access management. Think of contracts, valid identifications, and the possibility to integrate an ID-check. This way, everything stays up to date, and you demonstrably comply with laws and regulations.

Evaluating and approving proposals

Candidate proposals are shared and reviewed directly. Approvals proceed structured, including feedback or additional questions.

Vacancies and matching process

Candidates see an overview of job vacancies with filters, alerts, and suitable matches. They respond directly or save it as a favorite. Thanks to a step-by-step intake with knockout questions about skills and certificates, matching is faster and more targeted.

Contracts and documents

Contracts, identification, and compliance documents are safely available and transparent. With clear access rights per user.

Onboarding process

New candidates can see at a glance what is still needed for a start. Think of checklists, documents, bank details and what is important on their first working day. This way, the onboarding period is always structured, with consistent communication.

Communication in one environment

All updates, questions, and notifications are handled through the portal. This way, everything remains traceable and transferable both within your own team and with the client.

Integrations and management

The candidate portal connects with existing systems such as ATS, CRM, planning, or payroll. Everything is secure and manageable within one digital environment.